Renewal vessel ISM audit

DURING THE AUDIT SPECIAL ATTENTION SHOULD BE GIVEN TO THE FOLLOWING:

• Company Responsibilities and Authority: Crew aware of their duties and responsibilities, Requisitions for spares and requests for repairs followed up in a timely manner
• Designated Persons: Crew aware of the identity and contact details of the DPA
• Master’s Responsibility and Authority: Familiar with his role/duties, SMS Master’s review, Master’s standing and night orders
• Resources and Personnel: Minimum safe manning criteria, Officers/ratings/SSO hold valid certificates/endorsements/medical fitness as per STCW, Safety induction/familiarization/training, effective communication in the execution of duties, watchkeeping schedules /  hours of rest
• Shipboard Operations: Documented procedures for key shipboard operations, familiarity with assigned tasks, Voyage passage, Charts/publications updated, stability/stress calculations, Bridge/Engine room checklists (arrival, departure, testing controls, watchkeeping, etc.), Permit to work (hot work, entry into enclosed spaces, etc), Personnel protective equipment, Bunker and fuel transfer, low sulfur fuel operations, Garbage management
• Emergency Preparedness: Emergency response plans, muster lists and Fire control plans are updated, Personnel are familiar with their muster stations and assigned duties, SMS Drills carried out and evaluated, demonstration of drills (Fire/abandon etc)
• Reports and Analyses of Nonconformities, Accidents and Hazardous Occurrences: Reported, recorded and investigated, Timely corrective and preventive action and records maintained, corrective action taken following a Flag/PSC inspection/detention.
• Maintenance of the Ship and Equipment:  The vessel is clean, tidy, habitable and well illuminated, no excessive corrosion/wastage.
  • PMS maintained, effective, updated, without overdue items
  • PMS Inspections (including superintendent inspections) carried out and defects dealt with
  • All class, statutory certificates are valid and up to date.
  • Machinery and hull defects including breakdowns reported with timely corrective action.
  • There is no accumulation of oily water residues, Air pipes, sounding pipes, ventilators and closing appliances are properly maintained and are fully operational.
  • Lifeboat/rescue boat lowering winch/davits are being maintained/serviced and in good condition.
  • Critical equipment identified and tested
  • Records of maintenance and test activities are available.
• Documentation: Latest SMM revisions, latest publications, Deck, engine, GMDSS log books up to date, correct format of the Oil Record Book, latest CSR with old revisions
• Company Verification, Review and Evaluation: Internal audits have been carried out with timely corrective actions, risk assessments.

 

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FLAG ADMINISTRATIONS’ SPECIAL REQUIREMENTS

During the audit, the attending Auditor should verify that the following specific Flag requirements are implemented, as applicable to the vessel’s Flag Administration.

If the Flag Administration is not listed, it means that there are not specific related requirements.