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Privacy Policy Statement
PRIVACY POLICY
This privacy policy (“Policy”) describes how the personally identifiable information (“Personal Information”) you may provide on the www.insb.gr website (“Website” or “Service”) and any of its related products and services (collectively, “Services”) is collected, protected and used. It also describes the choices available to you regarding our use of your Personal Information and how you can access and update this information. This Policy is a legally binding agreement between you (“User”, “you” or “your”) and this Website operator (“Operator”, “we”, “us” or “our”). By accessing and using the Website and Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Policy. This Policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage. This privacy policy was created with the help of the privacy policy generator.
AUTOMATIC COLLECTION OF INFORMATION
When you open the Website, our servers automatically record information that your browser sends. This data may include information such as your device’s IP address, browser type and version, operating system type and version, language preferences or the webpage you were visiting before you came to the Website and Services, pages of the Website and Services that you visit, the time spent on those pages, information you search for on the Website, access times and dates, and other statistics.
Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding the usage and traffic of the Website and Services. This statistical information is not otherwise aggregated in such a way that would identify any particular user of the system.
COLLECTION OF PERSONAL INFORMATION
You can access and use the Website and Services without telling us who you are or revealing any information by which someone could identify you as a specific, identifiable individual. If, however, you wish to use some of the features on the Website, you may be asked to provide certain Personal Information (for example, your name and e-mail address). We receive and store any information you knowingly provide to us when you fill any online forms on the Website. When required, this information may include the following:
- Personal details such as name, country of residence, etc.
- Contact information such as email address, address, etc.
- Account details such as user name, unique user ID, password, etc.
- Geolocation data such as latitude and longitude.
- Any other materials you willingly submit to us such as articles, images, feedback, etc.
Some of the information we collect is directly from you via the Website and Services. However, we may also collect Personal Information about you from other sources such as public databases and our joint marketing partners. You can choose not to provide us with your Personal Information, but then you may not be able to take advantage of some of the features on the Website. Users who are uncertain about what information is mandatory are welcome to contact us.
USE AND PROCESSING OF COLLECTED INFORMATION
In order to make the Website and Services available to you, or to meet a legal obligation, we may need to collect and use certain Personal Information. If you do not provide the information that we request, we may not be able to provide you with the requested products or services. Any of the information we collect from you may be used for the following purposes:
- Create and manage user accounts
- Send administrative information
- Respond to inquiries and offer support
- Request user feedback
- Improve user experience
- Enforce terms and conditions and policies
- Protect from abuse and malicious users
- Respond to legal requests and prevent harm
- Run and operate the Website and Services
Processing your Personal Information depends on how you interact with the Website and Services, where you are located in the world and if one of the following applies: (i) you have given your consent for one or more specific purposes; this, however, does not apply, whenever the processing of Personal Information is subject to California Consumer Privacy Act or European data protection law; (ii) provision of information is necessary for the performance of an agreement with you and/or for any pre-contractual obligations thereof; (iii) processing is necessary for compliance with a legal obligation to which you are subject; (iv) processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in us; (v) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party.
Note that under some legislations we may be allowed to process information until you object to such processing (by opting out), without having to rely on consent or any other of the following legal bases below. In any case, we will be happy to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Information is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
USE OF GOOGLE ANALYTICS
When someone visits our website www.insb.gr we use a third party service, Google Analytics provided by Google, Inc. (“Google”), to collect standard internet log information and details of visitor behaviour patterns.
Google Analytics uses cookies to help us analyse how users use the site such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
DISCLOSURE OF INFORMATION
Depending on the requested Services or as necessary to complete any transaction or provide any service you have requested, we may share your information with your consent with our trusted third parties that work with us, any other affiliates and subsidiaries we rely upon to assist in the operation of the Website and Services available to you. We do not share Personal Information with unaffiliated third parties. These service providers are not authorized to use or disclose your information except as necessary to perform services on our behalf or comply with legal requirements. We may share your Personal Information for these purposes only with third parties whose privacy policies are consistent with ours or who agree to abide by our policies with respect to Personal Information.
We will disclose any Personal Information we collect, use or receive if required or permitted by law, such as to comply with a subpoena, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
RETENTION OF INFORMATION
We will retain and use your Personal Information for the period necessary to comply with our legal obligations, resolve disputes, and enforce our agreements unless a longer retention period is required or permitted by law. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the expiration of the retention period.
TRANSFER OF INFORMATION
Depending on your location, data transfers may involve transferring and storing your information in a country other than your own. You are entitled to learn about the legal basis of information transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by us to safeguard your information. If any such transfer takes place, you can find out more by checking the relevant sections of this Policy or inquire with us using the information provided in the contact section.
THE RIGHTS OF USERS
You may exercise certain rights regarding your information processed by us. In particular, you have the right to do the following: (i) you have the right to withdraw consent where you have previously given your consent to the processing of your information; (ii) you have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent; (iii) you have the right to learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing; (iv) you have the right to verify the accuracy of your information and ask for it to be updated or corrected; (v) you have the right, under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it; (vi) you have the right, under certain circumstances, to obtain the erasure of your Personal Information from us; (vii) you have the right to receive your information in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.
THE RIGHT TO OBJECT TO PROCESSING
Where Personal Information is processed for the public interest, in the exercise of an official authority vested in us or for the purposes of the legitimate interests pursued by us, you may object to such processing by providing a ground related to your particular situation to justify the objection.
GDPR DATA PROTECTION RIGHTS
If you are a resident of the European Economic Area (EEA), you have certain data protection rights and the Operator aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Information. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us. In certain circumstances, you have the following data protection rights:
- You have the right to request access to your Personal Information that we store and have the ability to access your Personal Information.
- You have the right to request that we correct any Personal Information you believe is inaccurate. You also have the right to request us to complete the Personal Information you believe is incomplete.
- You have the right to request the erase your Personal Information under certain conditions of this Policy.
- You have the right to object to our processing of your Personal Information.
- You have the right to seek restrictions on the processing of your Personal Information. When you restrict the processing of your Personal Information, we may store it but will not process it further.
- You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
- You also have the right to withdraw your consent at any time where the Operator relied on your consent to process your Personal Information.
You have the right to complain to a Data Protection Authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority in the European Economic Area (EEA).
In addition to the above, you can read our GDPR Compliance Policy below for more information regarding your data protection rights.
GDPR COMPLIANCE POLICY
Your privacy is important to INSB Class, which aims to adopt and embrace the purposes, principals, obligations and rights of the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
INSB Class is committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. INSB Class always has a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, emphasis is attributed to our obligations in updating and expanding this program to meet the demands of the GDPR. INSB Class is dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new E.U. Regulation.
COLLECTION AND USE OF PERSONAL INFORMATION
Personal information is data that can be used to identify or contact a single person. You may be asked to provide your personal information anytime you are in contact with our company. Sometimes the information collected may be either a statutory or contractual obligation of our company and we may use it in any manner that is consistent with this Privacy Policy. Also, we may combine it with other information to provide and improve our services. You are not required to provide the personal information that we have requested, but if you chose not to do so, in many cases we will not be able to provide you with our products or services or respond to any queries you may have. Please note that if your information is required for providing a service and you wish to restrict or delete that data, it may impact our ability to provide such service(s). We collect and process personal data to provide effective and professional certifications services. Concrete personal data categories (i.e., inspection activities and audits) are submitted to us by clients in the course of our daily business, and may be also collected from publicly available sources including websites, search engines and social media profiles.
HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information:
- For certification activities, in accordance with applicable International Law, International Conventions and referring to procedures and documentation requirements for certifications.
- We process personal data to establish compliance with the requirements of the international standards of quality, environment and safety templates.
- For administrative purposes, which refers to auditing, data analysis, and research;
- For customer service, in order to inform you regarding new services and products and to be able to answer any inquiry you may submit, for providing effective and professional ship and corporate registry services. Also, to update you on the status of vessel or seafarer certification, invoices, payment confirmation, product delivery, or provide notice of legislative and regulatory updates, operational and security changes and related developments;
- For information purposes, which refers to sending important notices, such as communications about current services and changes to our terms, conditions, and policies;
- For the prevention of fraud and other unlawful practices;
- For business purposes including but not limited to, accounting, billing and audit, credit or other payment card verification, fraud screening, safety, security and legal purposes. We only handle personal data that is necessary to process payments submitted to us by our clients, or outgoing payments for parties we employ in our services.
DISCLOSURE TO THIRD PARTIES
We may disclose some of the personal details to third parties in and outside the EU, including our affiliated companies, suppliers, third party providers, authorities, for the providence of our services, when required by law or on the basis of our procedures, though excluding any marketing purposes.
RETENTION OF PERSONAL INFORMATION
We will retain your personal data for as long as it is necessary to fulfill our purposes set out in this Privacy Policy. We may also keep your personal data for a longer period when required in order to fulfill a legal obligation or to establish, enforce or defend against legal claims.
DATA PROTECTION RIGHTS
As the party concerned, you have the following rights with regard to the processing of your personal data in accordance with the EU’s General Data Protection Regulation (EU GDPR):
- Right to be informed;
- Right to object to our processing your personal data on grounds relating to your specific situation;
- Right of access, which entitles you to confirmation that we process your personal data;
- Right to rectification;
- Right to erasure;
- Right to restrict processing of your information;
- Right to data portability which entitles you to receive personal data provided to us in a structure, commonly used and machine-readable format;
- Right to prevent automated individual decision making and profiling.
SECURITY OF PERSONAL DATA
We perform all necessary measures to make sure the personal data you provided are being processed securely and are protected against any accidental or unlawful loss, alteration, unauthorized disclosure or access. The databases we use to secure personal data are protected by passwords which are only available to authorized and properly trained personnel of INSB Class. Also, our staff is fully aware of our privacy and security guidelines and when any personal data is being transferred to third parties, we make sure that they are provided with technical and organization measures to affirm protection of your personal data.
ACCESS TO PERSONAL DATA
You may certify that your contact information and preferences are accurate, complete, and up-to-date by sending an email to insb@insb.gr for the attention of IT Department.
HOW TO EXERCISE THESE RIGHTS
Any requests to exercise your rights can be directed to the Operator through the contact details provided in this document. Please note that we may ask you to verify your identity before responding to such requests. Your request must provide sufficient information that allows us to verify that you are the person you are claiming to be or that you are the authorized representative of such person. You must include sufficient details to allow us to properly understand the request and respond to it. We cannot respond to your request or provide you with Personal Information unless we first verify your identity or authority to make such a request and confirm that the Personal Information relates to you.
PRIVACY OF CHILDREN
We do not knowingly collect any Personal Information from children under the age of 18. If you are under the age of 18, please do not submit any Personal Information through the Website and Services. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Policy by instructing their children never to provide Personal Information through the Website and Services without their permission. If you have reason to believe that a child under the age of 18 has provided Personal Information to us through the Website and Services, please contact us. You must also be at least 16 years of age to consent to the processing of your Personal Information in your country (in some countries we may allow your parent or guardian to do so on your behalf).
COOKIES
The Website and Services use “cookies” to help personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.
We may use cookies to collect, store, and track information for statistical purposes to operate the Website and Services. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the features of the Website and Services. Click here to learn more about cookies and how they work.
DO NOT TRACK SIGNALS
Some browsers incorporate a Do Not Track feature that signals to websites you visit that you do not want to have your online activity tracked. Tracking is not the same as using or collecting information in connection with a website. For these purposes, tracking refers to collecting personally identifiable information from consumers who use or visit a website or online service as they move across different websites over time. How browsers communicate the Do Not Track signal is not yet uniform. As a result, the Website and Services are not yet set up to interpret or respond to Do Not Track signals communicated by your browser. Even so, as described in more detail throughout this Policy, we limit our use and collection of your personal information.
EMAIL MARKETING
We offer electronic newsletters to which you may voluntarily subscribe at any time. We are committed to keeping your e-mail address confidential and will not disclose your email address to any third parties except as allowed in the information use and processing section or for the purposes of utilizing a third party provider to send such emails. We will maintain the information sent via e-mail in accordance with applicable laws and regulations.
In compliance with the CAN-SPAM Act, all e-mails sent from us will clearly state who the e-mail is from and provide clear information on how to contact the sender. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails or by contacting us.
MAILING LISTS
With your email address you can subscribe to our newsletters that provide you with the latest news about our products and services, if you consent to receiving such e-mails.
As part of the registration process for our e-newsletters, we collect personal information. We use that information for the following reasons:
- to provide information on our services or alerts on new regulations;
- to contact you if we need to obtain or provide additional information;
- to periodically check our records are updated and gauge your experience on our services;
In particular, we want you to know that INSB Class is not in the business of distributing email lists with other companies and businesses, for marketing purposes.
We may use a third-party provider such as MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter.
Your email address will be retained for as long as you are subscribed to our informational e-mails.
You can object to the use of your personal data for direct marketing at any time. We will then refrain from any processing to the extent it is related to such purposes. In the event of such an objection, you may inform us by using our web contact form.
Further, you may unsubscribe from the mailing lists, at any time, by clicking the unsubscribe link at the bottom of any of our newsletters or simply by emailing us at : insb@insb.gr
LINKS TO OTHER RESOURCES
The Website and Services contain links to other resources that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other resources or third parties. We encourage you to be aware when you leave the Website and Services and to read the privacy statements of each and every resource that may collect Personal Information.
INFORMATION SECURITY
We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorized access, use, modification, and disclosure of Personal Information in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. Therefore, while we strive to protect your Personal Information, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity, and privacy of any and all information and data exchanged between you and the Website and Services cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third party, despite best efforts.
DATA BREACH
In the event we become aware that the security of the Website and Services has been compromised or users Personal Information has been disclosed to unrelated third parties as a result of external activity, including, but not limited to, security attacks or fraud, we reserve the right to take reasonably appropriate measures, including, but not limited to, investigation and reporting, as well as notification to and cooperation with law enforcement authorities. In the event of a data breach, we will make reasonable efforts to notify affected individuals if we believe that there is a reasonable risk of harm to the user as a result of the breach or if notice is otherwise required by law. When we do, we will post a notice on the Website, send you an email.
CHANGES AND AMENDMENTS
We reserve the right to modify this Policy or its terms relating to the Website and Services from time to time in our discretion and will notify you of any material changes to the way in which we treat Personal Information. When we do, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways in our discretion, such as through contact information you have provided. Any updated version of this Policy will be effective immediately upon the posting of the revised Policy unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised Policy (or such other act specified at that time) will constitute your consent to those changes. However, we will not, without your consent, use your Personal Information in a manner materially different than what was stated at the time your Personal Information was collected.
SECURITY DISCLAIMER
INSB Class exercises its best endeavours to protect the personal data recorded. Our website is https compliant using SSL certificate to secure your data as it is passed from your browser to the website’s server. However, INSB Class cannot warrant the complete security of the stored personal data since no data transmission over the internet can be guaranteed to be 100% secure.
ACCEPTANCE OF THIS POLICY
You acknowledge that you have read this Policy and agree to all its terms and conditions. By accessing and using the Website and Services you agree to be bound by this Policy. If you do not agree to abide by the terms of this Policy, you are not authorized to access or use the Website and Services.
CONTACT US
If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to insb@insb.gr.