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Technical Notices

BLACK SEA MOU New Inspection Regime

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INTRODUCTION

The Black Sea Region (BS) MoU at its 16th Port State Control Committee meeting held in Batumi Georgia in April 2015, decided to adopt as of 1st January 2016 a new inspection regime to further harmonize its risk based targeting and inspection system with the already implemented new targeting system at the leading MoUs of Paris and Tokyo.

The BS MoU new inspection regime is based on the combination of ship Risk Profile and Time Windows for clear indication of the order of priority in selection of ships for inspection.

It is important to mention that the Black Sea Information System (BSIS) calculates and displays outputs, concerning the various parameters of targeting (eg company detention index level, ship deficiency index level, etc) using inspection records of BS MoU member authorities stored in the BSIS for members use at the time of selection of ships for inspections.

1/ Ship risk profile 

1.1 The new BS MoU Ship Risk Profile replaces the existing targeting factor system and categorizes the ships into three risk profiles:

  • High Risk Ship (HRS)
  • Standard Risk Ship (SRS)
  • Low Risk Ship (LRS)

The calculation of a ship’s risk profile will be made daily based on PSC inspection data and ship’s historical data within previous 36 month period.

PROFILE

High Risk Ship (HRS)1

Standard Risk             Ship (SRS)

Low Risk Ship (LRS)

General parameters

Criteria

Weighting points1

Criteria

Criteria

Black Sea MOU

Type of ship

Chemical Tanker,Gas Carrier, Oil Tanker, Bulk Carrier

1

Neither LRS nor HRS

All types

Ro-Ro Cargo Ship,Passenger Ship

1

Age of ship

All types > 12  24y

1

<12y

All types  25y

2

Flag

Detention index level3

Very high

2

Detention index level3

High

1

Recognized Organization

RO of BS MOU

Yes

RO related detention Index Level4

High

1

Company2

Company Detention Index Level5

High

2

 

High Risk Ship (HRS)1

Standard Risk Ship (SRS)

LowRisk Ship (LRS)

Historic parameters

Criteria

Weighting points1

Criteria

Criteria

Black Sea MOU

Deficiencies

Deficiency index level6

Very high

1

Neither LRS nor HRS

Low

Detentions

Number of detentions within  last 36 months

3 or more detentions

2

No detention

2 detentions

1

            1.  

            2. When sum of weighting points: >=4 points
            3. Company: DOC holder (i.e. ISM company number)
            4. Flag detention index level: Very high > 0, High >1.1 and < 2.0
            5. RO related detention index level: High > 1
            6. Company detention index level: High > 1
            7. Ship deficiency index level: Very high >2.0, Low <1.0

           

2/ Inspection and Selection Scheme

2.1 Every ship is eligible for a periodic inspection as follows:

  • High Risk Ship (HRS) every 2-4 months after the last inspection in the BS MoU area
  • Standard Risk Ship (SRS) every 5-8 months after the last inspection in the BS MoU area.
  • Low Risk Ship (LRS) every 9-18 months after the last inspection in the BS MoU

Note: Last inspection could be a periodic inspection or an additional inspection that could be triggered by overriding or unexpected factors presented in between periodic inspections.

2.2 Selection of inspection follows below priorities (see also Table 2)

  • Priority I: ships must be inspected, for which time window has been closed or there is an overriding factor.
  • Priority II: ships may be inspected, which is within time window or there is an unexpected factor.
  • No priority: before the window opens for any risk profile and there are no overriding or unexpected factors logged, the ship has no priority status and member States are not obliged to perform an inspection on such a ship, but if deemed appropriate may still select for inspection to do so.

Table 2 Timeline for any Ship Risk Profile

Member State still may inspect if No Priority

Inspection Window

If not Inspected withinwindow, ship becomes

Priority II

Priority I

Ship may be inspected

Ship must be inspected

But….

Overriding Factors

Priority I

Unexpected Factors

Priority II

 
3/ Overriding Factors – Priority I / Unexpected Factors – Priority II

Overriding factors – Priority I

  • Collision
  • Illegal discharge
  • Unsafe maneuvering
  • Suspended or withdrawn class
  • On the BS MoU Monthly Ship Watch List
  • Ships reported by another Member State excluding unexpected factors
  • Ships refused to access into the Paris MoU ports

Unexpected factors – Priority II

  • Outstanding deficiencies (except those with code 16 (within 14 days) and code 17 (before departure))
  • Previously detained ships (3 months after the detention)
  • Ships with increased risk level
  • Cargo problems (in particular noxious or dangerous cargo)
  • Ships carrying certificates issued by non recognized by BS MoU organization
  • Complaint
  • Ships operating in a manner to pose a danger
  • Ships not complying with reporting obligations
  • Ships reported for navigation problems
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